August 22 2012
TENNESSEE ORGANIZATION OF SCHOOL SUPERINTENDENTS
BOARD MINUTES
August 22, 2012
TOSS Board Meeting
Lewis, King, Krieg, & Waldrop
10:00 AM
The following TOSS Board Members were present:
Jimmy Long
Dr. Jackie Parton
Dr. Mary Reel
Dr.Phillip Wallace
Dr. James McIntyre
Dr. Dale Lynch
Sandra Harper
Mark Willoughby
Joey Hassell
Sandra Harper
Dr. Mike Looney
Dr.Dan Lawson
Johnny McDaniel
Dr. Wanda Shelton
The following TOSS Board Members who were absent:
Dr. James McIntyre
Denise Brown
The following TOSS staff was present:
Dr. Keith Brewer
Susie Benefield
Chuck Cagle
The following guests were recognized by Mr.Chuck Cagle:
Stacy Bassett and associates
I. TOSS President Mary Reel – Meeting called to order – First item of business was an amendment to the agenda. Item V.B. will have an addition of action item 4. Approval of proposed policies; Executive Committee Policy, Agenda Policy and Minute Policy. Item V.B. will have addition of action item 5. Approval of search committee report; 5.a. Timeline; 5.b. Election Committee; 5.c. Job description.
MOTION TO APPROV BY: Looney
SECOND BY: Harper
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
II. Called for motion to approve with correcting the heading from Agenda to Minutes of July 18, 2012 minutes.
MOTION TO APPROVE BY: Parton
SECOND BY: Looney
MOTION PASSED WITH NO OBJECTIONS.
III. TreasurerJimmy Longpresented report – closing balance as of July 2012 was $1,025,558.05. Called for motion to approve Treasurer’s Report.
MOTION TO APPROVE BY: Long
SECOND BY: Lawson
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
IV. Called for motion to approve amendment of Tennessee Superintendent of the Year guidelines beginning next fiscal year to include an interview of each nominee before a panel of judges.
MOTION TO APPROVE BY: Shelton
SECOND BY: Lynch
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
V. Called for motion to waive second reading of TOSS Policies.
MOTION TO APPROVE BY: Lawson
SECOND BY: Looney
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
VI. Called for motion to approve TOSS Executive Committee Policy with changes, “The President of TOSS or Designee” and 2. To reflect, “To meet with”.
MOTION TO APPROVE BY: Lawson
SECOND BY: Looney
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
VII. Called for motion to approve TOSS Agenda Policy with the following changes, “distributed to board members at least five (5) business days prior to scheduled date of meeting. Agenda will be distributed to general membership three (3) business days prior to scheduled date of board meeting.”
MOTION TO APPROVE BY: Lawson
SECOND BY: Looney
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
VIII. Called for motion to approve TOSS Minutes Policy with the following changes, “The draft of the minutes of the previous meeting shall be sent to all board members with the agenda for the subsequent meeting five (5) business days prior to the meeting.”
MOTION TO APPROVE BY: Lawson
SECOND BY: Willoughby
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
IX. Called for motion to approve a record of any action item with date of completion and person responsible for action item to be placed on minutes.
MOTION TO APPROVE BY: Lawson
SECOND BY: Shelton
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS.
X. Called for motion to approve job description for Assistant Executive Director.
MOTION TO APPROVE BY: Long
SECOND BY: Wallace
VOTE: Ayes – 9
Nays – 3
MOTION PASSED WITH MAJORITY VOTE.
XI. Called for motion to approve 2011 Audit Report.
MOTION TO APPROVE BY: Wallace
SECOND BY: Lawson
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS
XII. Called for motion to approve timeline for Executive Directors selection process.
MOTION TO APPROVE BY: Looney
SECOND BY: Wallace
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS
XIII. Called for motion to approve Selection Committee for Executive Director’s search, which will be comprised of President, Past President, Mike Looney, Wanda Shelton, andJimmy Long.
MOTION TO APPROVE BY: Lynch
SECOND BY: McDaniel
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS
XIV. Called for motion to approve Executive Director’s Job Description.
MOTION TO APPROVE BY: Looney
SECOND BY: Parton
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS
XV. Called for motion to approve letter of support be sent from TOSS president to Expect More Coalition.
MOTION TO APPROVE BY: Lynch
SECOND BY: Wallace
MOTION PASSED WITH NO OBJECTIONS OR CORRECTIONS
XVI. Executive Director’s report - Dr. Brewer went over guidelines for TN Superintendent of the Year. Dr. Brewer would like to have mini legislative conferences in four areas of the state to discuss legislation and have panel of legislators from those areas. Gathering topics for professional development day for September 12th and will have agenda confirmed shortly. TOSS will recognize Representative John Forgety and Representative Richard Montgomery at awards dinner for their leadership in the General Assembly. Dr. Brewer stated that Tennessee needs a superintendent to reside on the REL board possibly a TOSS president.
Dr. Brewer commented that the TOSS bank account has more than we have ever had before, which exceeds the FDIC amount protected by law. Chuck Cagleinterjected that we could look into a Sweep Account. Dr.Dan Lawsonwill forward Tullahoma City’s sweep account information.
Awards dinner will be at 6 p.m. on Sunday. We will have more visual effects for program. Also, we will ask Dr. Lawson if his daughter, reigning Miss Tennessee, can sing at awards dinner.
XVII. Legal Counsel – Mr. Cagle stated that the bullying legislation requires us to report it to the Commissioner of Education on a case by case basis. Rely on statute at this time.
The State DOE is taking a narrow view of people who are taking praxis exam who are on waivers or permits. Vance Ruggards office is saying it applies to special education teachers. It was never meant to apply to Special Education teachers. Special Education teachers have a regular license.
Mr. Cagle stated the law says that the State Board of Education has complete jurisdiction of teachers licensing.
Mr. Cagle stated that as a 501 c 6 organization, we cannot endorse political candidates. Mr. Cagle feels we need to look into changing that classification.
The following items will be rolled to next TOSS board meeting:
- Mr. Cagle will bring report regarding TOSS’s tax classification at next board meeting.
- Dr. Lawson will research sweep account and will present findings at next board meeting.
- Dr. Brewer will have a face to face meeting with Dr. Tammy Grissom regarding the superintendent evaluation and ask to speak at TSBA regional meetings concerning the evaluation.
- Dr. Brewer will contact Commissioner of Finance, Mr. Emkes, to discuss stated education budget.
- Stacey Bassett gave a presentation from the College Board.
The following items were discussed with no action taken:
1. Dr. Lynch stated that Niswonger will sponsor a breakfast during the AASA conference for Tennessee superintendents and would like for TN Superintendent of the Year speak.
District Reports:
Southeast – Planning legislative meeting. The meeting last year was very successful.
Mid-Cumberland - Had joint meeting with TOSS on Common Core Standards.
CLASS – All are welcome to come and sit in the VIP section of rewards school.
Upper East – People who request school records, the district can charge for duplication but not to review.
Northwest – Nothing
East – We need to be proactive on capital outlay, getting it back into the budget, we need to look at the 11th and 12th month for insurance and the stockpile bill.
Southwest – Nothing
Upper-Cumberland - Department is no longer providing website information on teachers experience.
MOTION TO ADJOURN.